Getting Started - Creating a Tournament

In this next article in the getting started series, we will walk through the process of creating a simple tournament.

Before a tournament can be created, there must be a Club record for the club that will be hosting the tournament. This can be simply created by navigating to the Clubs screen, clicking "Add New Club", entering the club name and clicking "Save". The other details on the club screen we'll leave for now as not required for a simple tournament.

Now to create the tournament.
Navigate to the Tournaments screen and click "New Tournament" and then enter each of the fields and click Save:

The Tournaments screen will now include your tournament in the grid - click on the tournament name link and the tournament summary will be displayed.

The next step is to "Add New Grade", filling in all of the required details and clicking Save:

Next we need to add players to the tournament - click on the Players tab and click "Add Player". Select each player (from the presented full player list) to add to the tournament. The players will now be in the "[Ungraded]" section:

Now we need to add the players to the grade by click on the arrow button and selecting the grade that you want to add the player to.

In the next article we will run the draw, schedule the matches and enter the results.

Getting Started - Creating a League

In the next of the getting started series, we will walk through the process of creating a league.

First you need to add a league by clicking the "New League" button.

The "number promoted" determines how many top players will be promoted and demoted at the end of each league.

Now navigate to the league and "Add New Division".

If there is a format you want to use that is not list, then please contact us via support. 

Having created the division, you now need to add players.

Add each player to the league, then drag each player to the correct division. Alternatively, you can move people between divisions using the drop down button to the right of the player name.

Once you have created the league, the divisions and added players to each one and ready, navigate to the league summary and click on "Start League".

Starting the league will send an email to all players in each division. It will confirm the date by which the matches should be played and will include a link to the public web page that they can view the current league positions.

The email will look something like:

Getting Started - Team Fixtures

Before you can create a fixture you need to create a team which is associated with a club.
See the beginning of Getting Started - Creating Tournament for guidance creating a Club.
Edit the Club and click "Add Team" and set the team name. The other attribute you should set for the Club is the Location. The location should be a url for example a Google Maps reference e.g. "https://goo.gl/maps/SQQR41JnC3D2". The location will be used in the generated emails.

Now if you navigate to Fixtures, you can click "New Fixture". Now enter the details and Save.

The Fixtures list can be filtered to display Future or Pasts Fixtures.

Each fixture row has 3 icon buttons on the right. From left to right they are Availability, Organisation and Edit.

Availability

This screen lists all of the active team players. Clicking the "Availability Email" button will send an email to all current team players. The email includes a Yes/No button for the player to confirm their availability.
When the player confirms their availability, their status in the Availability screen will be updated. This status can also be manually updated.

Organisation

When the time comes to confirm the team, you do this in the Organisation screen.
This screen lists each of the players who have confirmed that they are available.
You can then select each player to be selected for the fixture. Once each team player has been selected click "Confirm Team" and an email will be sent to all active team players to confirm the selected team.

Getting Started - Players

In the first of the getting started series, we will walk through the players screen and the process of adding players.

First you need to add a player by clicking the "New Player" button.

Forename, Surname, Email and County are all required fields. Active flag will be defaulted to true. Order Of Merit is an optional field that is used for players who are eligible for fixtures, but not required for players only involved in tournaments and leagues.
Paid for subscriptions (not the Basic/Trial subscription) include a player search facility:

As you type the name in the search box, a list of suggested players within the Squash Levels system will be presented. The item in the list includes the player name, club, county, country and current Squash Level. When you select a player, information is populated in the player fields leaving only the player email address to be completed.

Once you have created players you see the populated grid:

• Order of Merit (if the player is a Team player)
• Name
• Email Address
• Team - will display a player icon if a designated team player and a cross if not. To change this value click the icon to toggle the value
• Active - will display a tick if an active player and a cross if not. To change this value click the icon to toggle the value
• Edit icon - click this to edit the full player record

You can search for specific players or you can use the defined filters (defaults to active players only).